Privacy Policy

1. Who is responsible for your information?

Norwich Pool League is responsible for the personal information used within the league website and app.

League Chairman: Gerry Brown

Email: norwichpoolleague@gmail.com

If you have any questions about your personal information or this Privacy Policy, please contact us using the email address above.

2. What information do we collect?

The Norwich Pool League app may store and display information including:

• Player names
• Team names and team membership
• Division
• Fixture and match information
• Match results
• Frames played and frames won
• Player statistics and league statistics
• Player registration and transfer information
• Historical league results and standings
• Team captain information required to administer league matches

We do not require players to provide sensitive personal information such as financial details, medical information or identification documents through the league app.

3. Why do we use this information?

We use personal information for the legitimate purpose of operating and administering the Norwich Pool League.

This includes:

• Managing teams and player registrations
• Producing fixtures
• Recording match results
• Calculating league tables
• Producing player statistics
• Checking player eligibility
• Managing transfers between teams
• Providing historical league records
• Allowing captains and league administrators to manage matches
• Providing players and the public with information about league competitions

4. Our lawful basis for using personal information

We generally rely on legitimate interests as our lawful basis for processing player information.

Our legitimate interest is the administration, organisation and publication of Norwich Pool League competitions, fixtures, results, league tables and player statistics.

Players taking part in an organised league would reasonably expect their name, team, match results and playing statistics to be used for these purposes.

We aim to use only the information reasonably necessary to operate the league.

5. Information that is publicly visible

Some information is intended to be publicly available through the Norwich Pool League website or app.

This may include:

• Player name
• Team
• Division
• Fixtures
• Match results
• Frames played and won
• Player statistics
• League tables
• Historical results and statistics

Information used only for league administration may be restricted to authorised league administrators or team captains where appropriate.

6. Who we share information with

We do not sell player information.

Information may be processed by technology providers used to operate the Norwich Pool League website, app and database.

These may include website, application, hosting and database service providers.

Where service providers process personal information on our behalf, they are used only where required to provide or maintain the league service.

Public league information may naturally also be viewed by players, spectators and other visitors to the Norwich Pool League website or app.

7. How long we keep information

Current player and team information will normally be retained while required for the administration of the league.

Match results, league tables and player statistics may be retained for longer as part of the historical sporting records of Norwich Pool League.

Information that is no longer required for league administration or historical records may be deleted or anonymised where appropriate.

8. Accuracy of information

We aim to keep player and league information accurate.

If your name, team, result or other personal information is incorrect, please contact Norwich Pool League so that it can be reviewed and corrected where appropriate.

9. Your rights

Depending on the circumstances, data protection law may give you rights including the right to:

• Ask what personal information we hold about you
• Ask us to correct inaccurate information
• Ask us to delete certain information where applicable
• Object to certain uses of your personal information
• Ask us to restrict how certain information is used
• Raise concerns about how your information is being handled

Some of these rights are not absolute and may depend on the reason the information is being processed.

10. Complaints

If you have concerns about how Norwich Pool League handles your personal information, please contact us first so that we can investigate the issue.

You also have the right to raise a concern with the UK Information Commissioner's Office (ICO).

11. Security

Reasonable technical and organisational measures are used to protect information held within the Norwich Pool League systems.

Administrative features of the app are restricted so that functions such as adding, deleting or transferring players can only be carried out by authorised users.

12. Changes to this Privacy Policy

This Privacy Policy may be updated if the league changes the way personal information is collected or used.

The latest version will be made available through the Norwich Pool League website or app.